Tag Archives: business backup

20

May.

How to Back Up Your Small Business Data Without an IT Pro

Yes you can do small business backup

When it comes to data loss, the statistics are grim.  How can a business owner take adequate steps to protect their data yet not spend a dime more than they need to? Continue reading

28

Feb.

Lifting the Vail on Microsoft Small Business Server 2011

Vail, Aurora, and Breckenridge (collectively known as ‘Colorado’) were the codenames given to Microsoft’s new Windows Home Server and Small Business Server (SBS) platforms.  Here are some preview screenshots of KeepVault v4.0 running in the new SBS Essentials 2011 environment.

Easily installed and configured, KeepVault for SBS supports backup to both a local or network device and simultaneously to secure online storage.

KeepVault supports simultaneous local and online backup

KeepVault supports simultaneous local and online backup

The console has been completely re-written from KeepVault v3.x for Windows Home Server, to take advantage of the new layout with the ‘Colorado’ platform.  Users are able to enable/disable protection of the built-in ‘shares’ and also specify specific folders for protection.  Backups can be encrypted and compressed; encryption always occurs before sending the data over the Internet. A full discussion on the new features in KeepVault v4 will be forthcoming, shortly before its release in mid March.

KeepVault supports simultaneous local and online backup

KeepVault Online Backup running in SBS 2011

The popular KeepVault Connector functionality will continue to be available.  KeepVault Connector installs a lightweight client on your Mac + PC computers.  This client then automatically and in real-time archives new and changed files in monitored folders to your WHS or SBS.  KeepVault Connector functionality is available over both your local area network and via the Internet (requires you enable remote access).  It is a great way to ensure that company or personal files are always backed up.

Archive files to SBS 2011 with KeepVault Connector

KeepVault Connector archives files to SBS 2011 over your local network or Internet

24

Feb.

Small Business Backup – Part III – Protecting The Office

Protecting the data in your office is crucial for the survival of your business.  A single unforeseen event (fire, theft, flood, equipment failure, accidental deletion, virus etc) could wipe-out critical data and cause a significant loss in revenue or outright failure of your company.

Windows Home Server/Local Backup

A good first step is to create a local backup of your data; this is your initial line of defense against data loss. The Windows Home Server and Windows Small Business Server platforms are an excellent way to protect your data; Windows Home Server (WHS) units can be purchased for under $500 and setup quickly and easily.  Either use the Microsoft PC/Laptop tool to backup device to the WHS, or our KeepVault Connector archiving tool, or simply use the WHS as a central file share.  Once setup, KeepVault is the best way to then backup your Windows Home Server to the Internet.

4 Step Program

  1. Purchase one 40GB KeepVaultPro account for only $15/month (we have a free trial too). You can easily buy more storage later as your needs grow.
  2. Install the software on all the computers/servers to protect, entering your account credentials.  There are no additional fees for each computer!
  3. The setup wizard helps you identify the locations you want to protect.  By default we recommend protecting all the data in the ‘User’ folder; this includes things like their ‘Desktop’ and ‘Documents/My Documents’ folders.
  4. Choose the real-time / always-on protection option (as a file is changed or created in the monitored folders it will be backed-up in real time), close the wizard and you’re all set!

Optional Steps

  1. KeepVault will also simultaneously backup data to an attached USB drive. You can very cheaply outfit your staff with USB keys; this can be their first line of defense against data loss.  You can choose whether KeepVault encrypts the data stored on the USB. Restoring files from a local drive is typically faster.
  2. Worried about employees changing or stopping the backup? With KeepVault Pro you can set an administrator password (learn more in the user manual) which locks the KeepVault user interface to prevent changes.
  3. Looking to limit access to backed-up data? KeepVault Pro has a ‘sub-user’ feature.  Use this to segment your storage; perhaps 20GB for ‘managers’, 50GB for ‘art department’, 20GB for ‘marketing’. Each of those ‘sub accounts’ will have different credentials, prohibiting access to the other sub accounts. It’s also a great way to track usage by department.


4

Feb.

Small Business Backup – Part II – Protecting Distributed Employee Data

It is becoming increasingly common for small businesses, especially startups, to have no central or physical office location. Residential high speed Internet connections mean employees can work from home (of the coffee shop!), work flexible hours, and remain continuously connected to each other via SMS, IM, social media, email etc etc.  But without a central network, server, or backup system all of the data these employees create sits unprotected on their laptops/PCs, vulnerable to accidental data loss, or device failure/theft. Numerous studies have shown the catastrophic impacts of data loss on the long term longevity of companies.  PowerPoints, contact lists, projections, art, and other intellectual property.  What data is unprotected on your employee’s computers?

Many companies are turning to web based productivity solutions like Google Docs for an affordable means of creating and sharing information.  While this protects the items created there it does nothing for all the other data an employee creates/owns.  Backing up that PC/laptop is still very important if you want to own your data. Here’s how to quickly protect your company data to our secure online servers:

4 Step Program

  1. Purchase one 40GB KeepVaultPro account for only $15/month (we have a free trial too). You can easily buy more storage later as your needs grow.
  2. Install the software on all the computers to protect, entering your account credentials.  There are no additional fees for each computer!
  3. The setup wizard helps you identify the locations you want to protect.  By default we recommend protecting all the data in the ‘User’ folder; this includes things likesecure online backup keepvault their ‘Desktop’ and ‘Documents/My Documents’ folders.
  4. Choose the real-time / always-on protection option (as a file is changed or created in the monitored folders it will be backed-up in real time), close the wizard and you’re all set!

Optional Steps

  1. KeepVault will also simultaneously backup data to an attached USB drive. You can very cheaply outfit your staff with USB keys; this can be their first line of defense against data loss.  You can choose whether KeepVault encrypts the data stored on the USB. Restoring files from a local drive is typically faster.
  2. Worried about employees changing or stopping the backup? With KeepVault Pro you can set an administrator password (learn more in the user manual) which locks the KeepVault user interface to prevent changes.
  3. Looking to limit access to backed-up data? KeepVault Pro has a ‘sub-user’ feature.  Use this to segment your storage; perhaps 20GB for ‘managers’, 50GB for ‘art department’, 20GB for ‘marketing’. Each of those ‘sub accounts’ will have different credentials, prohibiting access to the other sub accounts. It’s also a great way to track usage by department.

One More Thing

Securing your data is very important.  KeepVault does this by encrypting your data BEFORE it ever leaves the computer.  Also, you have the option of choosing the encryption key/code used.  This way, only you will ever be able to retrieve/read the data! Just make sure you keep that key in a secure place!

Our next post on Small Business Backup will look at ways to protect networked computers, including the Windows Home Server platform which is gaining popularity in the business world.

1

Feb.

Small Business Backup – Part I

The definition of what makes a ‘small business’ small varies based on who you ask. Is it, for example, defined by the number of employees? Or maybe it is the gross revenue? Or perhaps it is the amount of data it produces?  Does any of that matter when it comes to determining a good backup strategy?create your own online backup strategy

The answer is ‘no’ ….. and ‘yes’!  For example, I often see small businesses defined as having 10-99 employees. That does not, however, necessarily define the backup needs of the company – for example there might be 99 employees and only a handful of computers in a central office with very little data being created. On the flip side, a few graphic artists or photographers producing lots of data, working in multiple mobile locations could present a much more taxing backup environment.

The other day I read a post about new smart switches from Cisco targeting small business and wondered who exactly Cisco was targeting and what metrics they used to determine small?  Perhaps ‘small’ refers to the amount of money the company wants to spend, or their IT expertise?

The truth is your backup strategy will depend on many factors; budget, number of devices, location of devices, security, types of data … At this point many companies give up and hire an IT professional, and certainly for a lot of companies that is the right approach to take.  The IT professional will, or should, have the experience to design a backup strategy to your specific needs.

However, in many instances you can design your own backup strategy and system to match your needs and budget.  Over the next few posts we’ll try to demystify backup for truly small companies, those with small budgets, or only a handful of computers or locations to backup. We’ll provide setup instructions and real world examples. Stay tuned!